ICOM Kyoto 2019 applicaton
Privacy Notice

People Software Corporation

1-15-3, Achi,
Kurashiki City,
Okayama Prefecture
Tel.: 03-5280-9313
E-mail psales@pscsrv.co.jp

Data Processor

– hereinafter PSC

The International Council of Museums (ICOM)

UNESCO House,
1 rue de Miollis
75732 Paris cedex 15
France

Data Controllor

– hereinafter ICOM

1. Data collection on this application

Who is responsible for the data collection on this application?

The data collected on this application are processed by PSC. PSC’s contact details can be found in this Privacy Notice.

How do we collect your data?

In the course of the registration, personal data (for example name, contact information, etc.) as well as detailed data required for processing (e.g. desired type of registration, type of participant) are collected. If necessary, statistical data such as field of study, etc. are also recorded. Your data will be collected only when you provide it to PSC. This may be data that you enter in a contact form. Other data is collected automatically by IT systems of PSC when you use this application. This data is primarily technical data of this application and is collected automatically as soon as you use this application.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of this application. Other data can be used to analyse how visitors use this application. In particular, data is collected for the following purposes:

• Registration
  As part of the registration process, various personal information (name, contact details, etc.) will be collected. You may also be asked to provide information such as profession, field of study, etc. for statistical purposes.

What rights do you have regarding your data?

You always have the right to use the function to download and delete your stored data. You can contact at any time the address given in the Privacy Notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

Analytics and third-party tools

When using this application, statistical analyses may be made of your using behavior of this application. This happens primarily using analytics. The analysis of your using behavior is usually anonymous, i.e. PSC will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.
You can object to this analysis. We will inform you below about how to exercise your options in this regard.

2. General information and mandatory information

Data protection

PSC takes the protection of your personal data very seriously. PSC treats your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy. If you use this application, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens. Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Notice concerning the party responsible for this application

The party responsible for processing data on this application is:

People Software Corporation
1-15-3, Achi,
Kurashiki City,
Okayama Prefecture
Tel.: 03-5280-9313
E-mail psales@pscsrv.co.jp
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

Revocation of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may use at any time the function to delete your stored data.

Right to file complaints with regulatory authorities

If there has been a breach of the law, the person affected may file a complaint with the competent regulatory authorities. The competent regulatory authority for matters related to data protection legislation is the data protection officer of the French state in which the data controller is located.

Right to data portability

You have the right to have data which PSC processes based on your consent automatically delivered to yourself in a standard, machine-readable format.

Information, blocking, deletion

You have the right to be provided at any time with information free of charge about any of your personal data that is stored. You also have the right to have this date deleted. You can contact at any time the address given in this privacy notice if you have further questions on the topic of personal data.

3. Data protection personnel

We have appointed a data protection personnel for this application.

The International Council of Museums (ICOM) Data Protection Officer
UNESCO House,
1 rue de Miollis
75732 Paris cedex 15
France

4. Data collection on PSC’s website

Contact form

Should you send PSC questions via the contact form, they will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. PSC does not share this information without your permission. PSC will, therefore, process any data you enter onto the contact form only with your content. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
PSC will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

Registration on this application

You can register on this application in order to access additional functions offered here. The input data will only be used for the purpose of using the service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, PSC will reject your registration. PSC will process the data provided during registration only based on your consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
PSC will continue to store the data collected during registration for as long as you remain registered on this application. Statutory retention periods remain unaffected.

Processing of data (customer and contract data)

PSC collects, processes, and uses personal data only insofar as it is necessary to establish, or modify legal relationships with PSC (master data). PSC collects, processes and uses your personal data when accessing this application (usage data) only to the extent required to enable you to access PSC’s service or to bill you for the same.
Collected customer data shall be deleted after the termination of the publication of this application. Legal retention periods remain unaffected.